Create a restricted category (e.g. named "Articles For Review") and limit access to it for Reviewers and Authors only.

Create two groups: Authors and Reviewers on Users & Groups > Staff > Staff Groups page. Uncheck the permission "Articles: Change Restrictions" in the Authors group. This will prevent them from changing article permissions, so new articles would always inherit permissions from the restricted "Articles For Review" category and thus wouldn't be exposed to others.

Subscribe reviewers to "Articles For Review" category on the Articles > Subscribers > Category Subscribers page.

When Author creates a new article in "Articles For Review", subscribed Reviewers will get a notification email.

Reviewer can approve the article by moving it to the target public category (where article should be put to) or reject it by writing an email to the author.

If Author (or anyone else) updates the article, Reviewers also get a notification email.

It may show:

• "Public" for a public article (i.e. visible to everyone),
• "All Groups" for a restricted article, which every user group has access to
• A group name or multiple group names, separated by commas. That would be group(s) that have access to a given article.

Here is how you can turn that column on.

Go to the Articles > Articles & Categories page and click on the button shown below:

That will open the article list settings. Tick the checkbox next to "Access" and click "Save & Close" to save the change.

Now you can see article permissions right in the list.

This article explains the process of user registration KMP. You can enable registration by checking the "Allow Registration" option on the Customization > Styling and Front-end Settings > Access page.

We specify the template name for each email in parentheses. If you're planning to edit the email templates of those messages, you can find needed template by its name. You can edit them on the Administration > Interface Languages page. Simply click "Edit" against the current language and click on the "Notifications" tab then. You will find all email templates there.

Please note that each template consists of two parts: one for the subject and one for the body. E.g. "Email confirmation" template has two entries in the Interface Languages:

• Email confirmation (subject)
• Email confirmation (body)

Keep this in mind when you'll be editing the templates.

The registration workflow is different when the "Moderation Required" option is enabled or disabled.

If the "Moderation Required" option is disabled

1. User submits the registration form.
2. User gets an email with the link for confirmation of their email address ("Email confirmation" template).
3. User gets an email saying that their account has been created ("Successful registration" template).
4. Staff get a notification that the user has been registered ("New user has been registered" template).

If the "Moderation Required" option is enabled

1. User submits the registration form.
2. User gets an email with the link for confirmation of their email address ("Email confirmation" template).
3. User gets an email saying that they need to wait their account approval by Staff ("Wait for activation" template).
4. Staff get an email saying that the user account needs approval ("User approval" template).
5. User gets an email saying that their account has been approved by Staff ("Account approved" template).

Go to the Users & Groups > All Users page.

Locate the user and click the "Edit" button against him to edit his account.

Edit the desired fields and click "Save & Close" to save changes.

There are several fields that you must fill in order to create a user. They are marked with *

Fill those fields first.

Then click the "Save" button.

You can now change additional user details on the "Profile" tab and his language, date and time format on the "Preference" tab.

Then go to the "Member of" tab to assign the user to a group.

If you need to create a group first (e.g. you do not have any groups yet), you can do that by clicking "Create a Group" button. User will be assigned to that group automatically when you finish creating it.

To assign user to an existing group, select the type - Staff or Client first

Then select a group from the list on the right

If there are more than 24 groups of that type, you would need to type a part of a group name to search for a desired group.

Then click "Add". You will see that the user has been assigned to a group and can now login to the system.

Now you can click the "Send Login Info" button. It will send an email to the user with their login details and a link to the knowledge base.

You can change these settings at the Administration > General Settings > User Preferences page:

These settings apply to:

• Users created by staff at the admin area
• Users imported from LDAP
• Users who complete registration by themselves
• Users automatically created via Single Sign On

You can view this by going to the Users & Groups > All Users

If you do not see the "Successful Logins" and "Last Login Date" columns, you can enabled them at the grid settings:

When you click on that button the grid settings window appears:

Mark checkboxes against "Successful Logins" and "Last Login Date" options and click "Save & Close". You will see those columns in the users list.

Please note that registered users (both Staff and Clients) will still be able visit allowed pages after login.

• its Access restrictions are set to "Public"
  
  
• it is published
  
  
  

Go to Articles > Articles & Categories.

Select desired categories by marking checkboxes next to them. If you would like to select all categories, click on the checkbox next to the root node - "Knowledgebase".

Then click the "Edit" button.

You will see a new window where you can select what objects need new permissions and what new permissions would be.

You can read about the difference between "add groups" and "replace groups" here.