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Working with events - Step by Step Tutorial

Author: Antony Corsten Reference Number: AA-00356 Views: 4708 Last Updated: 07/23/2009 10:46 AM 0 Rating/ Voters

Recurring events

The script supports events that will repeat at specified intervals with fully configurable repeating period and recurring start and finish date.
To set up a recurring event :

  1. open the event editor;
  2. fill in all required fields if adding a new event;
  3. check the "Recurring event" checkbox;
  4. enter the recurrence interval in the "Interval" field and choose the interval type in the
  5. "Interval Type" drop-down list;
  6. specify the recurrence end date in the "End Date". You can either type in the end date manually or click the button to open a navigation calendar and choose the date:



Use navigation buttons ( ) to change the year/month displayed in the navigation calendar.

Using events labels

Events importance labels are created by the administrator of the calendar and are used to make calendar events more structured. Importance labels are of different color to let the users of the calendar to distinguish important and not important events.
Importance labels also allow marking event importance level in the email notification to subscribers.

To set an importance label to your event:

  1. open an event editor;
  2. fill in all required fields if adding a new event;
  3. choose the importance label in the "Label" drop-down list

Using events categories


The administrator of the calendar can create several categories for calendar events to allow people to subscribe only to one or

several categories on their choice and let them receive notifications only about the group of events they are really interested in.
You can choose one of those categories to set to your event.

To set your event category:

  1. open an event editor;
  2. fill in all required fields if adding a new event;
  3. choose the category in the "Category" drop-down list

Using contacts

A. Adding a new contact


You can define users who will get an email notification about your event by means of adding contacts to your event.

To add contacts to your event:

  1. open an event editor;
  2. fill in all required fields if adding a new event;
  3. in the "Add Contacts" section choose the contact in the contacts list and click the to add the contact to the event;

To add a new contact to the contacts list:

1. Click the "Contacts" link in the WebCalendarPro main menu to open the "Contacts" page:



2. Click the button to open the contact form page:



3. Enter the first name and the last name of the person you're adding to the contacts list;
4. Enter the email, the nickname and the phone number of the person you're adding to the contacts list in the corresponding fields;
5. Click either the button to save changes, or the button to reset the input or the button to cancel adding new contact and close the contact form page;

B. Editing/deleting an existing contact


To edit an existing contact

  1. Click the "Edit" link in front of this contact to open the contact form page;
  2. Make necessary changes;

Click either the to save changes, or the button to reset the input or the button to cancel editing and close the contact form page;

To delete an existing contact just click the "Delete" link in front of this contact.

C. Alphabetical navigation through the contacts


"Contacts" page enables quick navigation through the contacts by means of alphabetical navigation.


  1. Click any letter to show all the contacts starting with this letter.
  2. Click [A-Z] to show all the contacts listed in the contacts list;

D. Filter tool


Filter tool enables you to list contacts in the contacts list in alphabetical order up or down.

Events import/export functions

To export your calendar to other program:

1. click the button of the Tool Bar to open the export page



2. choose the export format in the "Export format" drop-down list;
3. check the "Export all dates" checkbox if you want to export all dates of the calendar;
4. if didn't check the "Export all dates" checkbox specify the start and the end dates to export;

click the button;

WebCalendarPro also allows you to import Comma Separated Files (.csv) format files to your calendar.

To import csv file to your calendar:

1. click the button to open the import page



2. specify the file to import from in the "Import from" field;
3. click the button;

Reports export

WebCalendarPro enables you to create four types of reports, which you can post on your site using two methods- Iframes (no php support is required) and php includes.These reports are available only for public calendars.

Types of reports:

  • Mini calendars with the navigation function;
  • Mini calendar without the navigation function;
  • Comming soon events;
  • Today events;

1. Mini calendars with the navigation function

Has the following features:

  • Display of the current date;
  • Display of dates with planned events;
  • Navigation one month forward/back;
  • navigation all the way back or forward to any month;
  • navigation all the way back or forward to any year;
  • Switch to the DayView (opend in a new window);



Export code:
IFRAME:

<IFRAME height="178" width="167" scrolling="No" src="http://ilych.unix.mitridat.com.ua/remotecalendar.php?calendar=CALENDARNAME" frameborder="0"></IFRAME>

where CALENDARNAME – the name of the calendar to export from

PHP INCLUDE:
<? Include ("http://ilych.unix.mitridat.com.ua/remotecalendar.php?calendar=CALENDARNAME"); ?>

where

  • CALENDARNAME – the name of the calendar to export from



2. Mini calendar without the navigation function

Has the following features:
  • Display of the current date;
  • Display of dates with planned events;
  • Switch to the DayView (opend in a new window);



Export code:
IFRAME:

<IFRAME height="178" width="167" scrolling="No" src=" http://ilych.unix.mitridat.com.ua/remotecalendar.php?dev=yes&calendar=CALENDARNAME&month=MONTH&year=YEAR" frameborder="0"></IFRAME>

where

  • CALENDARNAME – the name of the calendar to export from
  • MONTH – the month number
  • YEAR - the year

PHP INCLUDE:

<? Include ("http://ilych.unix.mitridat.com.ua/remotecalendar.php?dev=yes&calendar=CALENDARNAME&month=MONTH&year=YEAR"); ?>
where

  • CALENDARNAME – the name of the calendar to export from
  • MONTH – the month number
  • YEAR - the year

3. Comming soon events

The list of comming soon events. Has the following features:

  • Display the date the event appears on;
  • Display the time the event appears on;
  • Display the label;
  • Display the event theme;
  • Switch to the DayView (opend in a new window);



Export code:
IFRAME:
<IFRAME height="HEIGHT" width="WIDTH" scrolling="No" src="http://ilych.unix.mitridat.com.ua/remotehomepage.php?toshow=today&calendar=CALENDARNAME" frameborder="0"></IFRAME>
where

  • CALENDARNAME –the name of the calendar to export from
  • HEIGHT – the height of the export area (in pixels or %)
  • WIDTH – the weight of the export area (in pixels or %)

PHP INCLUDE:

<? Include ("http://ilych.unix.mitridat.com.ua/remotehomepage.php?toshow=today&calendar=CALENDARNAME"); ?>
where

  • CALENDARNAME – the name of the calendar to export from

4. Today events

The list of events that appear on the current date.Has the following features:

  • Display the time the event appears on;
  • Display the label;
  • Display the event theme;
  • Display the text of the event;
  • Switch to the DayView (opend in a new window);



Export code:
IFRAME:
<IFRAME height="HEIGHT" width="WIDTH" scrolling="No" src="http://ilych.unix.mitridat.com.ua/remotehomepage.php?toshow=today&calendar=CALENDARNAME" frameborder="0"></IFRAME>
where

  • CALENDARNAME – the name of the calendar to export from
  • HEIGHT – the height of the export area (in pixels or %)
  • WIDTH – the weight of the export area (in pixels or %)

PHP INCLUDE:

<? Include ("http://ilych.unix.mitridat.com.ua/remotehomepage.php?toshow=today&calendar=CALENDARNAME"); ?>
where

  • CALENDARNAME – the name of the calendar to export from

Adding, editing and deleting events

To add, edit or delete a basic event you need to open an event editor. The event editor screen is displayed when double clicking on
any day, double clicking on any event or when the button is clicked:



Note
If HTML support is on for the current calendar, you can use HTML tags in event editor fields.

1. "Subject" section

Choose character font of your event title in the "Font" drop-down list;
Choose the event name color in the "Color" drop-down list;
Enter the event name in the "Theme" field. This name will be displayed in calendar views;

2. "Options" section

Enter the location of your event in the "Location" field;
Choose your event importance label in the "Label" drop-down list;
Choose your event category in the "Category" drop-down list;

3. "Time" section

Choose your event date in the "Date" drop-down lists;
Enter the time the event should appear on in the "Time" field;

4."Recurring event" section

An optional section to set up a recurrent event;

5."Event text" section


This is the text that contains your event description. This text can be of any length, however, it's recommended that you keep this text brief.
You can choose the event text character font and color in the "Font" and "Color" drop-down lists;

6."Add Contacts" section

An optional section that allows to add contacts to your event;

7."Comment" section

An optional section that allows to add comment text to your event. This text can be of any length, however, it's recommended that you keep this text brief;

8."Image" section
You can set up a background image for your event.To set up a background image for the event:
a) Click the button to choose a background image;
b) Check the WBg and\or MBg to display the background image in the Week and\or Month view;
c) Click the button;

9. "Attachment" section
You can attach files to the event:
a) Click the button to choose the file to attach;
b) Click either the button to delete an attachment or the button to upload the attachment;

Note
If you add an event that occurs in the past you will get a notification message: